Welcome, FitFest Stadium Edition Exhibitors!
A massive thank you to our incredible brand partners for being part of FitFest Stadium Edition. Your success is our priority, and we’re fully committed to delivering a high-impact event experience that helps your brand stand out inside the stadium.
📍 Important Info Hub
This page will serve as your go-to resource for all exhibitor and event-day details. New updates, timelines, and announcements will be added as they become available—so be sure to check back regularly.
🚀 Help Us Build the Hype
We encourage you to share FitFest content, tag FitFest, and let your audience know you’ll be exhibiting at the stadium. We’ll reshare partner posts whenever possible and appreciate your support as we continue to promote the event at full speed.
📩 Please Review Carefully
We recommend reading through this page in full and checking back often to stay up to date with the latest information.
📧 Questions or Need Assistance?
Email us anytime at info@usafitfest.com
📞 Key Contacts
Chris Z. – 727-710-0692 – chriszamudio1@gmail.com
Karen Spears – 727-389-7123 – karen.spears0504@gmail.com
We’re excited to have you on board and can’t wait to see your brand come to life at the stadium.
Let’s make this an unforgettable FitFest experience. 💥
Arrival, Setup & Event Information
All exhibitors are responsible for bringing their own booth setup materials, including tents, tables, chairs, signage, and displays. Tent staking is not permitted anywhere in the stadium. All tents must be secured using sandbags or weighted anchors for safety and stability.
Vendor Load-In & Setup
Friday, April 3rd | 12:00 PM – 4:00 PM
Friday setup is mandatory. There will be no vendor load-in or setup access on Saturday, so all booths must be fully set up during this window. Vendors must be completely off-site by 4:30 PM on Friday.
To ensure a smooth arrival, vendors will be assigned a staggered load-in time based on booth number. A detailed arrival map, entry point, dock information, and floor plan will be provided prior to event day. If you are unable to arrive during your assigned time, please notify us as soon as possible so accommodations can be made.
Arrival Times:
100’s & 200’s: 12:00 PM.
300’s & 400’s: 1:30 PM.
500’s: 3:00 PM.
The facility will be secured overnight. If weather is a concern, we strongly recommend storing items in waterproof containers, lowering tents after setup, and bringing tarps for additional protection.
Unloading & Arrival Process
Please enter through LOT A HERE and prepare to unload at the Ford Gate directly ahead. Vehicles may pull up briefly to unload. Vehicles are not permitted on the field at any time. Please unload efficiently, then move your vehicle immediately to the designated parking area. Once your vehicle is moved, you may return on foot to complete your booth setup. We strongly recommend bringing a dolly or cart to transport materials.
All setup materials must remain within your assigned booth space. Encroaching into walkways creates safety and liability concerns and will not be permitted.
If you are bringing a trailer and need weekend parking, trailers will be directed to a designated on-site lot (TBD). We will direct you to the trailer drop location at the venue.
Upon arrival, Karen Spears will be on site to greet vendors and assist with any setup-related questions.
Food, Beverage & Sampling Policy
Outside food, beverages, and on-site sales are strictly prohibited inside the stadium.
Small samples are allowed only if approved in advance. If you plan to offer samples and have not yet confirmed, please notify us immediately.
Vendors may bring supplies necessary for approved sampling setups and personal items needed by staff during setup. Staff may enter with a backpack containing personal snacks and drinks if needed. Food and beverage vendors will be available on site throughout the event.
If you need water, ice, or additional materials, please contact:
📧 AAngelo@legends.net as soon as possible.
Insurance – MANDATORY
If your company is serving or sampling food or beverages, or physically touching attendees using hands or equipment, you must submit a copy of your liability insurance listing the following as Additionally Insured:
Limitless Athletics, LLC
5450 Bruce B Downs Blvd, Suite 226
Wesley Chapel, FL 33544
Deadline: March 4, 2026
Vendors who do not submit required insurance will not be permitted to operate on site.
Event Day Details
Event Hours (Approximate / Subject to Change):
- Doors Open: 6:00 AM
- Some Events Begin: 7:00 AM (750 Runner 5K Begins at 7:30am)
- Most Events Underway: 9:00 AM
- Most Events End By: 7:00 PM
We recommend arriving no later than 9:00 AM, though vendors may arrive as early as 6:00 AM. Early breakdown is not permitted. Vendors may not exit before the event officially concludes.
Each company will receive up to four (4) complimentary staff wristbands during setup. Vendors are responsible for distributing wristbands to their staff.
Parking, Power & Internet
Event-day parking is managed by the stadium. Each vendor will receive one (1) complimentary parking pass for Lot D HERE, distributed by Karen during setup. All additional vehicles must park in standard stadium parking areas at $10 per vehicle in Lot 3 located HERE. Carpooling is strongly encouraged. You will enter the venue through the Ford Gate across from Lot 3.
Electricity is available only in select areas. Unless arranged in advance, please plan to operate without power. Free stadium Wi-Fi (BucsWiFi) is available for basic needs. Vendors requiring higher speeds should bring a personal hotspot.
Load-Out Instructions
At the conclusion of the event (approximately 7:00 PM), designated docks at Gate A (Where you entered for set up) will reopen for vendor exit. Before retrieving your vehicle, all booth materials must be fully packed, removed from the field, and staged at the designated dock area. This ensures a smooth and efficient load-out for all vendors. Avoid leaving your vehicle for prolonged periods.
Jumbotron & Video Board Requirements
If you upgraded to the Jumbrotron ads, please submit the following 2 formats to chriszamudio1@gmail.com no later than Friday, March 27th.
Still images only in PNG or JPEG file types
Jumbo Board Pixels: 2876 x 1080. Please save in a File with name as “Your company name-Jumbo”
Corner Board Pixels: 762 x 1080. Please save in a File with name as “Your company name-Corner”
Final Notes
Please be on time and follow all instructions—your professionalism helps ensure a smooth and successful event. In the lead-up to the event, we’ll continue promoting partner brands. If there’s anything specific you’d like highlighted, feel free to send it our way.
On site, we encourage you to actively engage with attendees and create memorable interactions.
The more energy you bring, the more successful your weekend will be.