Current Exhibitors

This page will serve as the go-to source for information for both current and prospective vendors of FitFest Tampa Bay. Please view the info below to view your exhibitor info, sampling guidelines, music waiver, set up/tear down times, expo times, parking info, expo services ordering info, and hotel information.

NOTE: Additional information may be required and is determined on a case-by-case basis.

GET CREATIVE AND HAVE SOME FUN!!

We want your experience at FitFest to be a successful one. Because of this, we encourage you to get creative with the design of your booth. Interact with attendees and athletes and get creative with your design as well as the ways in which you attract potential customers. You have the potential to make contact with thousands of attendees, so be sure to make your product stand out and be remembered!

Some examples of this include giveaways, drawings (you can use this as an opportunity to collect email addresses), or contests held at your booth. Consumers love giveaways and samples; and fun contests/friendly competitions can help to draw a crowd to your booth. Engage the crowd in different ways. FitFest gives you limitless opportunities to spark future sales and growth for your company. Do what you can to interact with attendees and create buzz at your booth!

If you have any questions regarding the booth set up, please contact Karen Spears or Chris Zamudio.

Event Information

Fit Fest Tampa Bay
Florida State Fairgrounds
4800 US-301
Tampa, FL 33610

Saturday and Sunday, September 7-8, 2024  8am-5pm (times subject to change)

Hotel Information

Spring Hill Suites – Tampa/Brandon
1051 S. Falkenburg Rd
Tampa, FL 33619

https://www.marriott.com/events/start.mi?id=1677190511593&key=GRP

Fairfield Inn & Suites
10150 Palm River Rd
Tampa, FL 33169

https://www.marriott.com/event-reservations/reservation-link.mi?id=1675963063364&key=GRP&app=resvlink

For RV parking

https://floridastatefair.formstack.com/forms/fairgrounds_camping

Set Up and Tear Down/Move Out Information

Set Up Arrival Times

Please note that set up time is Friday, September 6, from noon-4pm we will have a designated “arrival time” based on your location. Try to come as close as you can to your arrival time. If you need to set up a different time, please contact us ASAP.

During move-in, exhibitors will enter the Fairgrounds through the Orient Road Service Entrance. You will receive a parking pass for entry through the US Hwy 301 N entrance on show days.

Once you arrive, a fairground attendant will direct you to the expo hall. You will need to bring your materials from this area into the convention hall. Please be sure to bring staff and equipment to move your things such as hand carts, dolly, etc..We do not provide this. You will be greeted by an exhibitor attendant who will show you to your space and allow you to start setting up your booth.

Sampling Guidelines

Vendors are not able to bring in or sell food and beverage items to attendees. However, sampling is permitted. You do not need to fill out a sampling form, but you are required to have allergies listed at your space.

To order additional food or beverage items such as ice, please contact: 

jovalentin@levyrestaurants.com

Tear down/Move out

Sunday, September 8. Time: 5pm – 11:30pm

Note: You must have everything out and cleaned up by NO LATER THAN 11:30pm

Wi-Fi and Electricity

Wi-Fi is included at no charge for all vendors. 

Please visit the link below for information and to set up electricity with the Fairgrounds.

https://floridastatefair.formstack.com/forms/electrical

Sampling Guidelines

Vendors are not able to bring in or sell food and beverage items to attendees. However, sampling is permitted. 

To order additional food or beverage items, please contact: 

jovalentin@levyrestaurants.com

Insurance Requirements

We require all booths who will be engaging in attendee participation onsite to have insurance on file with us. You will need to have us listed as additionally insured for the duration of the event. Please list us as you see below. You will be required to have insurance on file if you plan on sampling food/beverage onsite, have a contest in your space that engages attendees, or are performing any physical procedures in your booth (ex: teeth whitening, massage therapy or body composition testing).

Limitless Athletics, LLC
5450 Bruce B Downs Blvd, Ste 226
Wesley Chapel, FL 33544

If you have any questions regarding insurance or whether your company needs to have insurance on file, please contact our show manager, Chris Zamudio.

Chriszamudio1@gmail.com

Staff Passes

Each 10×10 space will receive 2-4 complimentary staff passes. These are to be used for STAFF MEMBERS ONLY who are working your booth at the event. You will receive these upon set up day arrival.

Social Media

Once you have been approved as a vendor for Fit Fest, you are free to begin working on your advertising! Promote yourself on social media and any other marketing platforms you prefer. Be sure to tag us in your posts so we can share them and create even more hype about your product! Feel free to use the logos below in your graphic.